Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our Long Beach operations! We're seeking a highly organized professional to provide exceptional support to our executives and departments. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Long Beach. If you thrive in fast-paced settings and excel at multitasking, apply today to start your rewarding career journey!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications, including phone calls, emails, and client inquiries
- Organize and maintain digital/physical filing systems with strict confidentiality protocols
- Coordinate office operations, including supply inventory, equipment maintenance, and vendor relationships
- Assist with onboarding processes and new hire paperwork coordination
- Support budget tracking and expense report preparation for department heads
Qualifications
- Minimum 2 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines effectively
- Discretion when handling confidential information
- Associate's degree or equivalent professional certification preferred