Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! NorthStar Solutions Group is seeking a detail-oriented professional to provide crucial support to our executive team and department heads. This is a rare opportunity to step into a vital role within a fast-paced, growth-oriented organization. We offer competitive compensation, comprehensive benefits, and a collaborative work environment where your contributions are valued.
As the first point of contact for clients and partners, you'll embody our commitment to excellence through polished communication and efficient operations. If you thrive in environments where precision meets proactivity, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and handle travel arrangements
- Prepare and edit correspondence, reports, and presentation materials with meticulous attention to detail
- Oversee office inventory management, procurement processes, and vendor relationships
- Serve as primary point of contact for internal/external communications via phone, email, and in-person
- Coordinate departmental events, including logistics and attendee management
- Maintain confidential records with strict adherence to data protection protocols
- Streamline administrative workflows through process optimization initiatives
Qualifications
- Minimum 3 years of progressive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven ability to maintain confidentiality and exercise discretion
- Strong written and verbal communication skills
- Associates degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Ability to thrive in ambiguous, fast-changing environments