Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations. We're seeking a highly organized professional to provide comprehensive support to our executive team and ensure seamless office functionality. This immediate hire opportunity offers competitive compensation, growth potential, and a collaborative work environment in the heart of Long Beach. If you're passionate about precision and thrive in fast-paced settings, apply today to start your career journey with us.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Prepare and distribute professional correspondence, reports, and presentations
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Procure office supplies and manage vendor relationships
- Support onboarding processes for new team members
- Assist with basic bookkeeping and expense tracking
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Associates degree or relevant certification preferred
- Experience with office management software (e.g., Asana, Trello)