Job Description
Join our dynamic team as an Administrative Assistant in Chicago! We're seeking a highly organized professional to provide critical support to our executive team. This immediate hire position offers a flexible schedule and the opportunity to make an immediate impact in a fast-paced corporate environment. If you're detail-oriented, tech-savvy, and thrive in collaborative settings, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and correspondence with precision
- Oversee office operations including inventory management, supply ordering, and vendor relations
- Serve as primary point of contact for internal and external communications
- Coordinate meetings and events, including preparation of materials and logistics
- Maintain digital filing systems and ensure data integrity across platforms
- Provide ad-hoc project support and assist with departmental initiatives
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Discretion when handling sensitive information and confidential matters
- Proven problem-solving skills with attention to detail
- Ability to work flexible hours including occasional overtime