Job Description
Join our dynamic team at Global Innovations Group as an Administrative Assistant and become the backbone of our operations in Charlotte, NC. We're seeking a highly organized professional to provide critical support to our executive team and ensure seamless office functionality. This full-time, immediate hire position offers competitive compensation and a collaborative work environment. If you excel at multitasking, possess exceptional communication skills, and thrive in fast-paced settings, we encourage you to apply today!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare and distribute professional correspondence, reports, and presentation materials
- Oversee office inventory, procurement processes, and vendor relationships
- Handle incoming communications, filter emails, and prioritize information for leadership
- Coordinate departmental meetings, take detailed minutes, and follow up on action items
- Support onboarding processes for new hires and maintain personnel records
- Perform data entry, manage digital filing systems, and ensure document security
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills and adaptability in changing environments
- Previous experience in corporate or professional services preferred