Job Description
Join our dynamic team as an Administrative Assistant in Jacksonville, FL! We're seeking a highly organized professional to provide critical support to our executives and teams. Enjoy an immediate start date with a flexible schedule designed to promote work-life balance. This role offers competitive compensation and growth opportunities within a forward-thinking organization. If you're detail-oriented, tech-savvy, and thrive in fast-paced environments, apply today to begin your rewarding career journey!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office operations, including supply inventory and vendor management
- Assist with onboarding processes and new employee orientation materials
- Support special projects and ad-hoc administrative tasks as needed
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Discretion when handling confidential information
- Associate's degree or equivalent professional certification preferred
- Experience with calendar management software (e.g., Calendly, Doodle)