Job Description
Join our dynamic team at NorthStar Executive Services as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our fast-paced operations in Portland's vibrant business district. This is your opportunity to step into a rewarding career with competitive benefits and growth potential.
As the backbone of our office, you'll ensure seamless operations while showcasing exceptional communication skills. We offer a supportive environment where your contributions are valued, and professional development is encouraged.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential correspondence, document preparation, and data entry with precision
- Oversee office inventory management, procurement, and vendor relationships
- Provide exceptional customer service as the first point of contact for clients and partners
- Coordinate meetings, prepare agendas, and maintain detailed meeting minutes
- Assist with financial reporting, expense tracking, and invoice processing
- Implement office procedures to enhance efficiency and workflow optimization
Qualifications
- Associate's degree or equivalent administrative experience (minimum 2 years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities in a fast-paced environment
- Experience handling confidential information with discretion
- Proactive problem-solving and initiative-taking mindset