Job Description
Join our dynamic team as an Administrative Assistant and be the backbone of our office operations! We're seeking a highly organized professional to support executives and teams across our New York and Florida locations. This immediate hire opportunity offers competitive compensation and a collaborative environment where your skills will make a real impact. If you thrive in fast-paced settings and excel at multitasking, apply today!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Handle incoming communications, prioritize inquiries, and serve as primary point of contact for stakeholders
- Oversee office inventory management, vendor relationships, and expense processing
- Support onboarding processes, new hire orientations, and cross-departmental projects
- Implement digital filing systems and ensure data security compliance
- Coordinate special events and company initiatives across multiple locations
Qualifications
- Associate's degree or minimum 3 years administrative support experience
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to manage competing priorities in deadline-driven environments
- Experience with calendar management, travel coordination, and expense reporting
- Strong attention to detail with ability to maintain confidential information
- Proficiency with office equipment and digital collaboration tools