Job Description
Join our dynamic team as an Administrative Assistant in San Jose, CA. We're seeking a highly organized professional to provide comprehensive office support for a temporary-to-permanent opportunity. If you excel in fast-paced environments and thrive on streamlining operations, this immediate hire role is your next career move.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating logistics
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and distribute documents, reports, and presentations
- Oversee office inventory, equipment maintenance, and supply procurement
- Coordinate travel arrangements and expense report processing
- Support onboarding processes and new employee orientations
- Maintain digital filing systems and ensure data confidentiality
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Experience with office equipment (printers, scanners, multi-line phones)
- Proven problem-solving and adaptability in changing environments