Job Description
Join our dynamic team as an Administrative Assistant in the heart of San Jose! We're seeking a highly organized professional to support our executive operations with immediate availability. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment at a leading tech solutions provider. Perfect opportunity for detail-oriented individuals ready to make an immediate impact!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Prepare, edit, and distribute professional communications including reports, presentations, and memos
- Coordinate office operations, including supply inventory, equipment maintenance, and vendor relations
- Support departmental projects through data collection, analysis, and presentation preparation
- Act as primary point of contact for internal and external stakeholders
- Manage office procedures including filing, record-keeping, and document retention
Qualifications
- Minimum 3 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and exercise professional judgment
- Associate's degree or equivalent professional certification required
- Experience with calendar management and scheduling software
- Proven problem-solving and decision-making capabilities