Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our executive team with critical daily operations. This is a rare immediate-hire opportunity in Charlotte's thriving business district. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment where your skills are valued.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Handle incoming communications via phone, email, and in-person with professionalism
- Support financial processes including expense reports, invoicing, and budget tracking
- Coordinate meetings and events including agenda preparation and minute-taking
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- 3+ years of administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Professional written and verbal communication abilities
- Discretion in handling confidential information
- Associates degree or equivalent professional certification required
- Experience with CRM systems (e.g., Salesforce) preferred