Job Description
Join our dynamic team as an Administrative Assistant in Jacksonville, FL, where your organizational skills will drive our daily operations. We're seeking a proactive professional to support our executives with exceptional administrative excellence. Enjoy a modern workspace, competitive benefits, and immediate start date. If you thrive in fast-paced environments and possess meticulous attention to detail, apply today to become an integral part of our growing company.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential documents, reports, and correspondence with precision
- Oversee office inventory management, supply procurement, and equipment maintenance
- Coordinate departmental meetings, take detailed minutes, and follow up on action items
- Handle incoming communications including calls, emails, and mail with professionalism
- Support onboarding processes for new hires and maintain personnel records
- Assist with budget tracking and expense report processing
Qualifications
- Minimum 3 years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience managing confidential information with discretion
- Associate's degree or relevant certification preferred
- Ability to work independently with minimal supervision