Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to provide comprehensive office support across our New York headquarters and Florida operations. This is a rare opportunity to step into a critical role with rapid onboarding and competitive benefits. If you excel in fast-paced environments and thrive on precision, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements for executives
- Prepare, edit, and distribute professional correspondence and reports
- Handle incoming communications (phone, email, mail) with exceptional professionalism
- Organize and maintain digital filing systems with strict confidentiality protocols
- Support departmental operations by ordering supplies and managing inventory
- Assist with onboarding processes and new employee orientation materials
- Coordinate cross-functional meetings and prepare meeting agendas/minutes
Qualifications
- Minimum 2 years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize competing deadlines
- High attention to detail with strong organizational abilities
- Discretion handling confidential information
- Associate's degree or relevant certification preferred