Job Description
Join our dynamic team in Chicago as an Administrative Assistant and become the backbone of our office operations. We're seeking a proactive professional to provide essential support across administrative functions. This immediate hire position offers a fast-paced environment where your organizational skills will shine, ensuring seamless daily operations and exceptional stakeholder experiences. If you thrive in a role where precision meets efficiency, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office supplies inventory, procurement, and vendor relationships
- Support onboarding processes and maintain employee records
- Assist with event planning and travel arrangements for executive staff
- Perform data entry and maintain accurate filing systems
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Associates degree or relevant certification preferred
- Experience with office management software (e.g., Asana, Trello)