Job Description
Join our dynamic team at NorthStar Solutions Group as an Administrative Assistant in Portland! We're seeking a detail-oriented professional to provide essential office support in a fast-paced environment. This immediate hire opportunity offers competitive compensation, flexible scheduling, and a chance to grow with a forward-thinking company. If you thrive in collaborative settings and possess exceptional organizational skills, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executive team
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Organize and maintain digital/physical filing systems
- Assist with meeting preparation, minute-taking, and event coordination
- Procure office supplies and manage inventory control
- Support HR functions onboarding and documentation
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize deadlines
- Discretion handling confidential information
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello)
- Positive attitude with strong problem-solving abilities