Job Description
Join our dynamic team as an Administrative Assistant in Portland and make an immediate impact! We're seeking a highly organized professional to support our fast-paced office environment. This is a direct-hire position offering competitive compensation and benefits. If you excel in multitasking and thrive in collaborative settings, apply today to start your new career journey!
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules
- Process expense reports and maintain accurate financial documentation
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare professional documents, presentations, and reports using MS Office Suite
- Coordinate travel arrangements and logistics for team members
- Maintain office supplies inventory and vendor relationships
- Support onboarding processes for new team members
Qualifications
- Minimum 3 years of administrative experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in high-pressure situations
- Experience with scheduling tools (e.g., Calendly, Doodle)
- Associates degree or equivalent professional certification required