Job Description
We are seeking a highly motivated Administrative Assistant to join our dynamic team in San Diego, CA. This is an immediate hire opportunity for a detail-oriented professional who excels in a fast-paced office environment. You will play a crucial role in ensuring smooth daily operations and providing top-tier support to our management team.
Responsibilities
- Manage and maintain the front desk reception area, greeting visitors and directing inquiries professionally.
- Schedule and coordinate meetings, including preparing agendas, booking rooms, and sending reminders.
- Prepare and distribute internal communications, including memos, reports, and presentations.
- Handle incoming and outgoing mail, packages, and faxes with accuracy and efficiency.
- Assist with data entry, file management, and record-keeping to ensure compliance.
- Support the finance and HR departments with basic administrative tasks as needed.
- Order office supplies and manage inventory levels.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Excellent verbal and written communication skills.
- Must be available to start immediately.