Job Description
Join our dynamic team as an Administrative Assistant in Oakland and make an immediate impact! We're seeking a highly organized professional to support our fast-paced operations. This is a rare opportunity to start work immediately in a supportive environment with growth potential. As the first point of contact for clients and internal teams, you'll ensure seamless office operations while showcasing exceptional communication and multitasking skills. If you thrive in deadline-driven settings and excel at precision, this role is your chance to shine.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Prepare, edit, and distribute confidential documents and reports using MS Office Suite
- Oversee office inventory, procurement, and vendor relationships for supplies/services
- Support onboarding processes and maintain employee records in HR systems
- Coordinate travel arrangements and expense reports with meticulous attention to detail
- Act as primary liaison between departments to ensure operational alignment
Qualifications
- Minimum 2 years of administrative support experience in professional environments
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage competing priorities with exceptional time management
- Discretion handling confidential information and sensitive data
- Strong written and verbal communication skills with polished professionalism
- Experience with office management systems (e.g., Salesforce, Asana)
- Associates degree or equivalent professional certification preferred
- Immediate availability to start within 48 hours of offer