Job Description
Join our dynamic team at Boston Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executives and ensure seamless office operations. This immediate hire opportunity offers a competitive salary, comprehensive benefits package, and the chance to grow your career in Boston's thriving business district.
Our ideal candidate thrives in a collaborative environment, possesses exceptional multitasking abilities, and takes pride in maintaining efficient workflows. You'll be instrumental in supporting our leadership team while contributing to a positive and productive workplace culture. If you're ready to hit the ground running and make an immediate impact, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process expense reports, invoices, and purchase orders ensuring accuracy and timely submission
- Serve as primary point of contact for internal/external stakeholders via phone and email
- Prepare and distribute professional correspondence, reports, and presentation materials
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support HR functions including onboarding, scheduling interviews, and maintaining personnel files
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities with professional demeanor
- Experience with calendar management, travel coordination, and expense processing
- Ability to maintain confidentiality and exercise judgment in sensitive situations
- Associate's degree or equivalent combination of education and experience required