Job Description
Join our dynamic team at Phoenix Professionals Inc. as a full-time Administrative Assistant and experience the perfect blend of structure and flexibility in Phoenix, Arizona. We're seeking a detail-oriented professional to support our executives with seamless operations while enjoying a flexible schedule that promotes work-life balance. This role offers competitive compensation, comprehensive benefits, and the opportunity to grow in a supportive environment.
Why You'll Love Working With Us:
- Modern workspace with collaborative culture
- Health, dental, and vision insurance
- Professional development stipend
- Generous PTO and paid holidays
- Hybrid work options (2 days remote/week)
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Handle confidential information with discretion and maintain digital filing systems
- Support team coordination through meeting preparation, minute-taking, and action-item tracking
- Act as primary point of contact for internal/external stakeholders with polished communication
- Process expense reports, invoices, and financial documentation with accuracy
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with calendar management and travel coordination
- Discretion handling sensitive information and confidential data
- Ability to thrive in a fast-paced environment with minimal supervision
- Flexibility to adapt to changing priorities and schedule adjustments