Job Description
Join our dynamic team as a full-time Administrative Assistant with flexible schedule options in Chicago! We're seeking a proactive professional to support our executives with exceptional organizational skills. Enjoy competitive compensation, growth opportunities, and a hybrid work model blending office and remote flexibility. Perfect candidates thrive in fast-paced environments and value work-life balance.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meetings
- Handle confidential communications, correspondence, and document preparation
- Oversee office operations, inventory management, and vendor relationships
- Process expense reports, invoices, and financial documentation
- Coordinate travel arrangements and logistics for team members
- Support onboarding processes and new hire orientation
- Implement digital filing systems and maintain accurate records
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in executive support or office management role
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to multitask with meticulous attention to detail
- Experience with ERP systems (SAP/Oracle preferred)
- Discretion handling confidential information and sensitive matters