Job Description
Join our dynamic team at Oakland Executive Solutions as a full-time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our executive team in a fast-paced, collaborative environment. This hybrid role offers competitive compensation, comprehensive benefits, and the opportunity to grow within a forward-thinking organization. If you thrive in administrative excellence and value work-life balance, apply today to become an integral part of our Oakland-based team.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor management, and equipment maintenance
- Act as primary point of contact for internal and external stakeholders, handling inquiries professionally
- Coordinate departmental meetings, prepare agendas, and maintain detailed meeting minutes
- Manage confidential information with discretion and maintain strict confidentiality protocols
- Support onboarding processes for new hires and assist with HR administrative tasks
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Experience managing calendars and coordinating complex schedules
- Ability to work independently and prioritize multiple tasks efficiently
- Professional demeanor with excellent interpersonal skills
- Flexibility to adapt to changing priorities and deadlines