Job Description
Join our dynamic team at Chicago Executive Solutions as a full-time Administrative Assistant with a flexible schedule! We're seeking a detail-oriented professional to support our fast-paced office operations while enjoying work-life balance. This hybrid role combines in-office collaboration with remote flexibility, offering 2-3 remote days per week. Ideal for candidates who excel in multitasking and thrive in collaborative environments.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office supply inventory and vendor relationships for seamless operations
- Support onboarding processes through new hire paperwork and system training
- Coordinate cross-functional meetings and maintain digital filing systems
- Act as primary point of contact for internal and external communications
- Assist with budget tracking and expense report processing
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience with calendar management and scheduling tools
- Strong written/verbal communication and interpersonal abilities
- Flexibility to adapt to changing priorities and hybrid work arrangements