Job Description
Are you a detail-oriented professional seeking a meaningful role with a flexible schedule? Apex Operations Center is currently hiring a Full-Time Administrative Assistant in Washington, Pennsylvania. We are looking for an individual who thrives in a fast-paced environment and is eager to contribute to our success.
In this role, you will serve as the backbone of our daily operations, ensuring smooth communication and efficient workflow management. We value our employees and offer a competitive benefits package designed to support your professional and personal growth.
Responsibilities
- Schedule Management: Oversee calendars for multiple executives, manage meeting rooms, and coordinate complex scheduling conflicts.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders via phone, email, and in-person interactions.
- Document Control: Prepare, proofread, and distribute professional correspondence, reports, and presentations using MS Office Suite.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Office Administration: Maintain office supplies inventory, process invoices, and manage incoming mail and packages.
- Data Management: Update and maintain accurate databases and filing systems to ensure information is readily accessible.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 3 years of progressive administrative experience in a corporate environment.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills with a professional demeanor.
- Ability to work independently with minimal supervision while adhering to strict deadlines.