Job Description
Join our dynamic team as a Full-Time Administrative Assistant in Tucson, AZ! We're seeking a highly organized professional to support our executive team with exceptional administrative support. Enjoy a flexible schedule with core hours of 9 AM - 3 PM, allowing for personalized work-life balance. This role offers competitive benefits, growth opportunities, and a collaborative work environment in downtown Tucson.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Organize and maintain digital and physical filing systems
- Coordinate travel arrangements and expense reports
- Support onboarding processes for new hires
- Assist with special projects as assigned by leadership
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with confidentiality
- Associate's degree or equivalent professional certification
- Experience with scheduling software (e.g., Calendly, Doodle)
- Proactive problem-solving approach