Job Description
Join our dynamic team as a Full-Time Administrative Assistant in sunny Tucson! We're seeking a detail-oriented professional to support our executive team with exceptional organizational skills. Enjoy a flexible schedule (8am-5pm core hours) in a modern, collaborative environment. This role offers competitive compensation, comprehensive benefits, and opportunities for growth within our rapidly expanding company.
Why You'll Love Working Here:
- Modern downtown Tucson office with stunning mountain views
- Flexible scheduling with hybrid options (3 days in-office/2 remote)
- Professional development stipend and advancement opportunities
- Health, dental, and vision insurance starting day one
- 401(k) with company matching
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office operations, including supply inventory, equipment maintenance, and vendor relationships
- Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up tasks
- Serve as primary point of contact for internal and external stakeholders, providing professional correspondence
- Implement and maintain efficient filing systems (digital and physical) for records management
- Assist with budget tracking, expense reports, and invoice processing
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a fast-paced environment
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities with professional demeanor
- Experience with scheduling tools (e.g., Calendly, Doodle) and office equipment
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail