Job Description
Join our dynamic team as a Full-Time Administrative Assistant in San Diego, CA. We are looking for a highly organized individual who thrives in a collaborative environment and is ready to contribute to our continued success. This role offers a flexible schedule and the opportunity to support a diverse portfolio of clients.
As an integral part of our operations, you will play a crucial role in maintaining efficiency and ensuring our office runs smoothly. We pride ourselves on a culture of transparency, professional growth, and work-life balance.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, presentations, and internal memos.
- Receive and direct phone calls and inquiries, escalating issues to the appropriate department as necessary.
- Organize and maintain accurate electronic and physical filing systems for client and company records.
- Assist with project management tasks, including tracking deadlines, preparing status reports, and coordinating logistics.
- Handle vendor relations, process purchase orders, and manage office supplies inventory.
- Act as the point of contact for visitors and guests, ensuring a welcoming environment.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Minimum of 2-3 years of professional administrative support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills with a polished, professional demeanor.
- Ability to prioritize tasks and manage time effectively in a fast-paced, multi-tasking setting.
- Demonstrated ability to work independently with a flexible schedule.
- Basic knowledge of CRM software is a plus.