Job Description
Are you an organized professional looking for a rewarding career? Apex Operations Management is currently hiring a dedicated Administrative Assistant for a full-time position. This role is designed for candidates in Raleigh, NC or California who value flexibility and efficiency.
We are looking for someone who can thrive in a dynamic environment and contribute to our team's success with a flexible schedule. You will play a crucial role in ensuring our daily operations run smoothly across both locations.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate travel arrangements for executives.
- Handle all incoming communications, including email, phone calls, and correspondence, ensuring a professional and timely response.
- Prepare, edit, and format documents, reports, presentations, and meeting agendas using Microsoft Office Suite.
- Maintain accurate and organized filing systems, both electronic and physical, to facilitate easy information retrieval.
- Coordinate office activities and procedures, such as ordering supplies, managing expenses, and arranging staff events.
- Assist with onboarding new hires and maintaining HR-related documentation and records.
- Perform other administrative duties as needed to support the smooth functioning of the department.
Qualifications
- High school diploma or equivalent required; Associate's degree or relevant certification is a plus.
- Minimum of 2 years of professional administrative or executive assistant experience.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a polished professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Ability to work independently and adapt to changing priorities with a flexible schedule.