Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Raleigh, North Carolina. As the backbone of our operations, you will play a crucial role in ensuring our office runs smoothly, supporting executive management, and facilitating seamless communication across departments.
At Horizon Group Solutions, we value professionalism, efficiency, and a customer-first approach. If you are looking for a full-time opportunity to leverage your organizational skills in a fast-paced environment, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements with precision.
- Prepare and distribute internal communications, including memos, newsletters, and management reports.
- Handle incoming inquiries via phone and email, directing them to the appropriate department or staff member with professionalism.
- Assist in the preparation of monthly financial reports and maintain accurate, digital filing systems for the entire team.
- Organize company events, team-building activities, and client hospitality logistics.
- Order and manage office supplies and equipment inventory to ensure optimal office functionality.
- Act as the point of contact for vendors and service providers.
Qualifications
- Associate’s degree or Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 2-3 years of professional administrative experience in a corporate setting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a polished, professional demeanor.
- Ability to prioritize tasks effectively and manage time in a high-volume, multi-tasking environment.
- High attention to detail and strong problem-solving abilities.
- Flexibility to work occasional evenings or weekends for company events.