Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Orlando, Florida. At Apex Corporate Solutions, we pride ourselves on providing exceptional support to our executives and departments. We are looking for a self-motivated individual who thrives in a fast-paced environment and values a flexible work-life balance.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. If you are detail-oriented and ready to take on new challenges, we invite you to apply for this full-time opportunity.
Responsibilities
- Manage and maintain executive calendars, scheduling meetings and appointments with precision.
- Prepare, proofread, and edit a variety of correspondence, reports, presentations, and documents.
- Screen and direct phone calls and inquiries, ensuring accurate message relay.
- Coordinate travel arrangements, including flights, hotels, and ground transportation.
- Organize and maintain office filing systems, ensuring documents are easily accessible.
- Greet visitors and provide exceptional customer service to clients and partners.
- Assist with data entry, inventory management, and general office upkeep.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2-3 years of experience in administrative or executive support roles.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a professional tone.
- Exceptional organizational skills and the ability to prioritize tasks effectively.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.
- Flexibility to adapt to changing priorities and deadlines.