Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in Oakland, Illinois. In this full-time role, you will be the backbone of our daily operations, ensuring our office runs efficiently and our team has the support they need to succeed. If you thrive in a fast-paced environment and possess exceptional communication skills, we want to hear from you.
As an Administrative Assistant, you will play a crucial role in managing our internal processes, supporting leadership, and ensuring a professional image for our company.
Responsibilities
- Manage Office Operations: Oversee daily administrative functions, including answering phones, managing mail, and maintaining office supplies inventory.
- Calendar Management: Schedule and coordinate appointments, meetings, and travel arrangements for executive leadership with precision.
- Document Management: Prepare, proofread, and distribute professional correspondence, reports, and presentations.
- Customer Service: Serve as the first point of contact for visitors and clients, providing a welcoming and helpful experience.
- Data Entry & Records: Maintain accurate digital and physical records, ensuring confidentiality and compliance with company policies.
- Event Coordination: Assist in organizing company events, team building activities, and internal meetings.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Proven experience (2+ years) in administrative support or office management.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks effectively in a dynamic environment.
- Integrity: Demonstrated ability to handle sensitive information with discretion and confidentiality.