Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our expanding team in Jacksonville, FL. If you are looking for a stable, local career with immediate hiring opportunities, this is the perfect role for you. We pride ourselves on maintaining a premium work environment where every team member is valued and supported.
Key Highlights:
- Immediate Start: We are looking to fill this position quickly.
- Full-Time Benefits: Comprehensive health coverage, paid time off, and retirement plans.
- Premium Culture: Work with a supportive leadership team focused on your professional growth.
Take the next step in your administrative career in the heart of Jacksonville. Apply today to secure your spot!
Responsibilities
- Manage and coordinate complex calendars, schedule meetings, and arrange travel itineraries for executive leadership.
- Prepare, proofread, and distribute professional correspondence, reports, and presentations.
- Handle all incoming and outgoing communications, including phone calls and emails, with a focus on exceptional customer service.
- Maintain accurate and up-to-date physical and digital filing systems to ensure seamless information retrieval.
- Assist with data entry, payroll processing, and expense reporting with strict attention to detail.
- Coordinate team events and assist in general office operations to ensure a productive workspace.
- Screen and direct visitors, vendors, and clients to the appropriate personnel.
Qualifications
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree preferred.
- Proven experience (2+ years) in an administrative support or executive assistant role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills.
- Excellent organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Professional demeanor and a commitment to maintaining strict confidentiality.
- Ability to work full-time, Monday through Friday, in our Jacksonville office.