Job Description
Are you a detail-oriented professional looking for a rewarding full-time opportunity in the heart of Oakland? Horizon Administrative Group is seeking a dedicated Administrative Assistant to join our high-performing team. You will play a crucial role in ensuring the smooth operation of our daily office activities while providing top-tier support to our management team.
We offer a competitive salary, a collaborative work environment, and opportunities for professional development. If you excel in a fast-paced setting and have a passion for organization, we want to hear from you.
Responsibilities
- Manage and coordinate executive calendars, including scheduling meetings, booking travel, and managing internal communications.
- Prepare and edit correspondence, reports, presentations, and other documents using MS Office Suite.
- Receive and screen incoming calls and visitors, directing inquiries to the appropriate personnel.
- Organize and maintain physical and digital filing systems to ensure efficient record retrieval.
- Assist in the preparation of meeting materials and take detailed minutes during departmental meetings.
- Process invoices, expense reports, and payroll documentation with high accuracy.
- Perform general office duties such as ordering supplies and maintaining a tidy workspace.
Qualifications
- High school diploma or GED required; Associate’s degree or certificate in Business Administration is a plus.
- Minimum of 2 years of experience in administrative support or a related field.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with the ability to interact professionally with diverse stakeholders.
- Exceptional organizational skills and the ability to prioritize tasks in a busy environment.
- Proven ability to maintain confidentiality and exercise sound judgment.
- Flexibility to adapt to changing priorities and occasional overtime.