Job Description
Join our dynamic team as a full-time Administrative Assistant and become the backbone of our thriving operations. We're seeking a highly organized professional to support our executive team and ensure seamless office functionality. This immediate hire opportunity offers competitive compensation and a collaborative environment where your skills will make a tangible impact. If you excel in multitasking, communication, and problem-solving, we want to meet you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements for executives
- Handle incoming communications, including emails, calls, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate office operations, including supply inventory and vendor management
- Support team meetings through preparation, note-taking, and follow-up tasks
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strong time management
- Detail-oriented with high accuracy in data entry and document processing
- Associate's degree or equivalent professional certification preferred
- Experience with office management software (e.g., Salesforce, Asana)