Job Description
Join our dynamic team as an Administrative Assistant in Oakland, CA! We're seeking a proactive professional to support our executive operations with immediate availability. This full-time role offers competitive compensation and growth opportunities in a collaborative environment. If you're organized, detail-oriented, and thrive in fast-paced settings, apply today to start your career journey!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit professional documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office operations, including supply inventory and vendor management
- Support onboarding processes for new team members
- Assist with basic bookkeeping and expense report reconciliation
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Experience with office equipment (printers, scanners, copiers)
- Associate's degree or relevant certification preferred
- Must be available to start immediately