Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Portland, Oregon. This is a full-time position offering a flexible schedule and the opportunity to work in a fast-paced, innovative environment. If you excel at multitasking and providing exceptional support to leadership, we want to hear from you.
As part of our growing company, you will play a crucial role in ensuring smooth daily operations, managing communications, and handling various administrative tasks that keep our business running efficiently.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries with precision.
- Prepare and edit professional correspondence, reports, presentations, and other documents using Microsoft Office Suite.
- Greet visitors and answer a high volume of incoming calls, directing inquiries to the appropriate team members.
- Process invoices, expense reports, and maintain accurate financial records using QuickBooks or similar software.
- Coordinate office events, team building activities, and general office maintenance to ensure a welcoming environment.
- Assist in data entry projects and maintain the organization's contact databases with up-to-date information.
- Act as the point of contact for internal and external stakeholders, ensuring clear and timely communication.
Qualifications
- High school diploma or GED required; Associate’s degree or equivalent administrative experience is preferred.
- Proven experience as an Administrative Assistant, Office Manager, or in a similar role (2+ years preferred).
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional phone manner.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Ability to work independently while adhering to company policies and flexible schedule requirements.
- Basic knowledge of accounting software (e.g., QuickBooks) is a plus.