Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our expanding team. This role offers the unique flexibility of supporting operations across our New York and California offices, allowing you to thrive in a dynamic, remote-friendly environment. You will play a pivotal role in ensuring the smooth day-to-day operations of our executive leadership and department heads.
Why Join Us?
- Flexible work schedule tailored to your lifestyle.
- Competitive salary and comprehensive benefits package.
- Opportunity to work with a diverse and talented team.
- Professional development and growth opportunities.
What You Will Do:
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements for executives.
- Prepare and distribute professional correspondence, reports, and presentations with precision.
- Screen and route incoming calls and emails, ensuring urgent matters are addressed promptly.
- Assist in project coordination, data entry tasks, and maintaining accurate digital and physical records.
- Maintain office inventory and manage vendor relationships.
- Handle confidential information with the utmost discretion and professionalism.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements for executives.
- Prepare and distribute professional correspondence, reports, and presentations with precision.
- Screen and route incoming calls and emails, ensuring urgent matters are addressed promptly.
- Assist in project coordination, data entry tasks, and maintaining accurate digital and physical records.
- Maintain office inventory and manage vendor relationships.
- Handle confidential information with the utmost discretion and professionalism.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative or executive support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Experience with CRM software is a plus.