Job Description
We're seeking a dynamic Administrative Assistant to join our Oakland team! This full-time role offers a flexible schedule and competitive benefits. You'll be the backbone of our operations, supporting executives across departments while maintaining a professional and efficient office environment. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications (phone, email, mail) and route inquiries appropriately
- Prepare, edit, and distribute professional documents, reports, and presentations
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support onboarding processes by preparing new hire materials and conducting orientations
- Manage digital filing systems and ensure data accuracy across platforms
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to adapt priorities in a dynamic work environment