Job Description
Join Cityscape Solutions as a dynamic Administrative Assistant in the heart of Philadelphia! We're seeking a highly organized professional to support our executive team with exceptional administrative services. Enjoy a flexible schedule while thriving in a collaborative, fast-paced environment. If you excel at multitasking and value work-life balance, this is your opportunity to grow with a forward-thinking company.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle confidential documents with discretion and maintain digital filing systems
- Process invoices, expense reports, and financial documentation
- Serve as primary point of contact for internal/external communications
- Coordinate office operations including supplies, equipment, and vendor relationships
- Prepare professional correspondence, reports, and presentations
- Support onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent experience (Bachelor's preferred)
- 3+ years administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written/verbal communication abilities
- Proven experience managing confidential information
- Ability to adapt to flexible scheduling requirements