Job Description
We're seeking a proactive Administrative Assistant to join our dynamic Oakland team! This full-time role offers a flexible schedule while supporting our executives with seamless operations. If you're detail-oriented, tech-savvy, and thrive in collaborative environments, this is your opportunity to grow with us. Enjoy competitive pay, comprehensive benefits, and a hybrid work model.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting logistics
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, vendor contracts, and budget tracking
- Coordinate cross-departmental projects and communication
- Handle incoming communications (calls/emails) with professionalism
- Support onboarding processes and employee engagement initiatives
- Maintain digital filing systems with strict confidentiality protocols
- Assist with event planning and administrative process improvements
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years in administrative support with scheduling flexibility
- Advanced proficiency in MS Office (Outlook, Excel, PowerPoint)
- Proven experience with calendar management and travel booking
- Exceptional written/verbal communication and interpersonal skills
- Ability to handle confidential information with discretion
- Strong problem-solving and adaptability to changing priorities
- Proficiency in office management software (e.g., Asana, QuickBooks)