Job Description
Join our dynamic team at Portland Business Solutions as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our growing operations in the heart of Portland. Enjoy competitive pay, comprehensive benefits, and the opportunity to make a real impact in a collaborative environment.
This role offers hybrid work flexibility (3 days in-office, 2 remote) and includes health insurance, retirement matching, and professional development stipends. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute professional correspondence, reports, and presentation materials
- Coordinate office operations including supply inventory, vendor relationships, and equipment maintenance
- Serve as primary point of contact for internal and external communications
- Support team projects through document management, data entry, and research assistance
- Organize and maintain digital filing systems with strict confidentiality protocols
Qualifications
- 3+ years of administrative support experience in fast-paced environments
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail accuracy
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities and meet deadlines
- Associate's degree or equivalent professional certification required