Job Description
Join our dynamic team at Baltimore Business Solutions as a full-time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our growing operations in the heart of downtown Baltimore. This hybrid role (3 days in-office, 2 remote) offers exceptional work-life balance while maintaining the collaborative energy of our modern workspace.
Enjoy competitive compensation, comprehensive benefits package, and opportunities for professional growth in a supportive environment. Perfect for detail-oriented individuals who thrive in fast-paced settings and value flexibility. Apply today to become an integral part of our mission to deliver exceptional business services across Maryland and Pennsylvania.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle confidential information with discretion, including HR records and financial documents
- Coordinate office operations, including supply inventory, vendor relations, and facility maintenance
- Act as primary point of contact for internal and external communications
- Assist with onboarding processes and new hire orientation
- Support department heads with project coordination and deadline tracking
Qualifications
- Associate's degree or equivalent certification in business administration
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing demands
- Strong written and verbal communication abilities
- Proven experience handling confidential information with discretion
- Flexibility to adapt to changing priorities and deadlines
- Proficiency with office management software (e.g., Asana, Trello)