Job Description
Join our dynamic team at Illinois Innovations Inc. as a Full-Time Administrative Assistant with flexible scheduling options. We're seeking a highly organized professional to support our fast-paced office environment in downtown Chicago. Enjoy competitive compensation, comprehensive benefits package, and the opportunity to grow with a forward-thinking company. What you'll love: Collaborative culture, modern workspace, and flexible hours to work-life balance.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings for executives
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Prepare, edit, and distribute professional documents and correspondence
- Oversee office supplies inventory and procurement processes
- Assist with event planning and logistics for company functions
- Maintain confidential records and ensure data security compliance
- Support onboarding processes for new team members
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of professional administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to multitask in a deadline-driven environment
- Experience with CRM software and office management systems
- Flexibility to adapt to changing priorities and schedules