Job Description
Join our dynamic team at Baltimore Innovations Group as a full-time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This role offers hybrid flexibility (3 days in-office, 2 remote) and the opportunity to grow within our innovative healthcare technology firm.
Our ideal candidate thrives in fast-paced environments and values precision, confidentiality, and proactive communication. You'll be the backbone of our daily operations, enabling our mission to revolutionize patient care through cutting-edge solutions.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics with precision
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, vendor relationships, and supply chain coordination
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate onboarding processes for new hires and maintain HR documentation
- Support budget tracking and expense report processing with meticulous attention to detail
- Implement organizational systems to improve team productivity and workflow efficiency
Qualifications
- Associate's degree or equivalent administrative experience (minimum 3 years)
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proven experience managing executive calendars and complex scheduling
- Exceptional written/verbal communication and interpersonal skills
- Strong attention to detail with ability to handle confidential information
- Experience with office management systems (e.g., Salesforce, Asana)
- Ability to work independently while collaborating effectively with cross-functional teams
- Flexibility to adjust schedule during peak operational periods