Job Description
Join our dynamic team as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our operations in the heart of Baltimore. This role offers work-life balance with adaptable hours while maintaining core business hours. If you thrive in fast-paced environments and excel at streamlining processes, this is your opportunity to make a tangible impact.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-functional meetings
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process invoices, expense reports, and financial documentation accurately
- Oversee office supplies inventory and vendor relationships
- Prepare professional presentations, reports, and correspondence using Microsoft Office Suite
- Support new employee onboarding and maintain HR records
- Coordinate travel arrangements and logistics for team members
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience in a professional setting
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and meet deadlines in a changing environment
- Experience with calendar management and meeting coordination
- Flexibility to work hybrid schedule with core hours 9:30 AM - 3:30 PM