Job Description
Join our dynamic team as a Local Administrative Assistant in Chicago! We're seeking a highly organized professional to provide essential support to our growing operations. Enjoy a modern work environment with competitive benefits, career growth opportunities, and a truly flexible schedule that adapts to your life. Perfect for candidates seeking work-life balance without compromising on professional growth.
What We Offer:
- Comprehensive health, dental, and vision insurance
- 401(k) with company matching
- Paid time off and holidays
- Professional development stipend
- Hybrid work options (3 days remote/week)
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications (calls, emails, correspondence) with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute reports, presentations, and official documents
- Coordinate office operations including inventory management and vendor relationships
- Support team meetings by preparing materials and taking minutes
- Assist with onboarding processes for new employees
Qualifications
- Associate's degree or 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to multitask in a fast-paced environment
- Flexibility to adapt to changing priorities and schedules
- Chicago residency preferred (local candidates encouraged)