Job Description
Join our dynamic team at Global Solutions Inc. as a full-time Administrative Assistant in Chicago! We're seeking a highly organized professional to support our executives and ensure seamless office operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of downtown. Immediate hiring available for the right candidate.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Organize and maintain digital and physical filing systems
- Coordinate travel arrangements and expense reports for executives
- Assist with onboarding new employees and office supply inventory
- Support departmental projects with data entry and document management
Qualifications
- Associate's degree or equivalent certification in office administration
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Discretion and ability to handle confidential information
- Proactive problem-solving and attention to detail