Job Description
Welcome to Apex Business Solutions. We are currently seeking a highly organized and proactive Local Administrative Assistant to join our expanding team in Charlotte, North Carolina. This full-time position is essential to our operations, offering a dynamic environment where your organizational skills will make a significant impact.
We are looking for a dedicated professional who excels in office support and is committed to maintaining a smooth, efficient workflow. In this role, you will act as the first point of contact for our team and clients, ensuring that our administrative processes run seamlessly every day.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries.
- Prepare, proofread, and distribute professional correspondence, reports, and presentations.
- Process invoices, expense reports, and purchase orders with high accuracy.
- Answer and screen incoming phone calls, directing inquiries to the appropriate team members promptly.
- Maintain and organize both physical and digital filing systems to ensure easy data retrieval.
- Assist in onboarding new employees and maintaining office supply inventory.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification preferred.
- Minimum of 2 years of proven experience in an administrative support or office management role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional telephone manner.
- Excellent organizational skills with the ability to prioritize tasks in a fast-paced environment.