Job Description
Join our dynamic team at Boston Professional Services as a full-time Administrative Assistant and become the backbone of our thriving operations. We're seeking a highly organized professional to support our executives and ensure seamless office functionality. This immediate opening offers competitive compensation, growth opportunities, and a collaborative work environment in the heart of downtown Boston. If you excel in multitasking and thrive in fast-paced settings, apply today to launch your administrative career!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and distribute confidential documents, reports, and presentations
- Oversee office inventory management and procurement of supplies
- Process invoices, expense reports, and maintain financial records
- Coordinate cross-departmental projects and serve as primary liaison between teams
- Implement and maintain efficient filing systems (digital and physical)
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Discretion in handling confidential information
- Associate's degree or relevant certification preferred
- Experience with scheduling software (e.g., Calendly) a plus