Job Description
We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team in Albuquerque, NM. In this full-time role, you will play a crucial part in ensuring our office operations run smoothly and efficiently. If you excel in a fast-paced environment and possess strong organizational skills, we want to hear from you.
Why Join Us?
• Competitive salary and comprehensive benefits package
• Supportive and collaborative work culture
• Opportunities for professional growth and development
• Modern office environment in the heart of Albuquerque
Responsibilities
- Manage and maintain complex calendars, scheduling appointments, and coordinating meetings both internally and externally.
- Prepare and distribute meeting materials, agendas, and minutes to ensure all stakeholders are informed.
- Handle incoming inquiries via phone and email with professionalism and efficiency.
- Assist in the preparation of reports, presentations, and general correspondence.
- Manage office inventory, order supplies, and coordinate maintenance services.
- Support the finance team with basic data entry and filing of invoices and receipts.
- Facilitate a smooth workflow by prioritizing tasks and managing multiple deadlines effectively.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with the ability to interact with all levels of staff.
- Excellent organizational skills with a keen eye for detail.
- Ability to work independently while collaborating effectively within a team.
- Valid driver’s license and reliable transportation may be required for occasional travel.